Donation programs work well if all parties understand the limits and liabilities associated with the transfer of equipment. Some important issues that need to be addressed early in the discussions include which party is responsible for ensuring that proprietary data is eliminated before the donation. Data and files that are released in any way can lead to corporate liability. This usually means hard drives must be properly wiped clean so the data is unrecoverable by conventional means.
Also, a donation needs to ensure the equipment meets the performance levels required by the donee. Organizations donating equipment do not want to be accused of “dumping” to schools or charities. If the equipment does not meet the needs of the donee, or when it becomes obsolete, then who will assume responsibility for its recycling? Often, schools and charities do not have the budgets to sustain costly recycling programs.